Topic 8: Information Handling Software (databases)

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What is a database?

Paper based databases

  • A database is a collection of data or information which is held together in an organised or logical way


  • Databases store data or information in tables
  • The tables allow you to see all of the records stored in the database. Tables can store many records, from a few dozen for a small database up to millions for a large company database


  • Each table can store a great deal of data
  • Each table can contain lots of records
  • A record is all of the data or information about one person or one thing


  • Each table contains lots of records
  • A record is made up of lots of individual pieces of information e.g. first name, last name, address etc..
  • Each of these individual pieces of information in a record is called a field
  • A field is one piece of data or information about a person or thing

Updating, deleting and searching records

  • Update- change the data to bring it up to date
  • Delete- remove data no longer needed
  • Sorting- into an order i.e. alphabetically or by number into ascending or descending order
  • Search- look for specific records that match certain criteria e.g. list the names of all students in Year 11

Data types

  • Alphanumerical…


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