Topic 14- Presentation Software

HideShow resource information

Design templates and animation

Design templates

  • Producing your own design for a presentation is quite hard
  • It is easier to use a template
  • Templates provide the design (e.g. positioning of item, font types and size, backgrounds etc)
  • You simply have to enter your own content


  • You can animate the way material goes onto a slide (this is done by presentation software)
  • You can also create your own animations and add them to a presentation

An example of animation is in PowerPoint they can be classed as subtle, moderate or exciting.

1 of 4

Transitions, timings, video and sound

Transition and timings

The movement from one slide to another slide is SLIDE TRANSITION. To make the presentation more appealing you can:

  • Alter the way the slide appears on the screen
  • Alter the speed at which the slide appears 
  • Get the computer to make a sound when the slide appears 

Video and sound

Video and sound can add an extra dimension to a presentation to a presentation that will make it much more interesting and effective. 

2 of 4

Navigation, narration, speaker notes and printer f


Navigation allows the user to select which slide they want to view next. A presentation can be interactive in the same way you would use a website. 

  • Hyperlinks: icons, graphics or words on a slide, when clicked open another slide
  • Hotspots: are images that contain links. Several hotspots can be used on a single image


Narration is speech that is recorded about each slide. This is a particularly useful tool when there is no-one present while the presentation is running. 

Speaker notes

These are notes that accompany a slide for the aid of the presenter. These notes can also be printed out and given to the audience for additional information

Printer formats

It is always a good idea to provide the audience with a copy of the presentation. it would be impractical to print a slide per page. The software will therefore provide the option of printing 2, 3, 4, 5 or 6 slides per page.

3 of 4

Advantages and disadvantages


  • The use of presentation software makes the presenter look more professional
  • It encourages the presenter to summarize what they are saying in a number of bullet points
  • The presenter can print out the slides so the audeince ave some information to take away and digest
  • The presenter is able to make use of full multimedia capability in their presentation
  • Presentations can be stored and transferred to people who were unable to attend the presentation
  • Presentations can be shown using a projector, whiteboard or TV or on a desktop or laptop computer system, so they presenter has flexibility in the way the presentation is delivered


  • The files for presentations containing video are extremely large and need a lot of memory and storage form them to run successfully
  • The audience can get fed up seeing all these special effects that people tend to use
  • Good presentations can take a long time to set up
  • Sometimes people concentrate more on presenting the information than they do on the gathering of the information in the first place. This means that they information is sometimes incorrect
  • Sometimes the sound effects and animations used in presentations can annoy the audience
4 of 4


No comments have yet been made

Similar ICT resources:

See all ICT resources »See all Presentation Software resources »