ICT Unit 2

Revision notes for AS

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Accounts and Finance

coming in - money - going out

payments reccieved

TAX, VAT and Staff Wages,

BACS (Electronic Money Transfer)

SOP (sales orders and invoices)

Staff: Sales Leger (Keeps Track of Money), Purchase Leger (Keeps Track of all Purchases)

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Warehouse and Distribution

-Arranging Address

-Ensuring Postage

-Controlling Lorry Fleat

Stock Control

Keeps track of: cost, location and number

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Adminastartion

What does it do?

-Running the Organisation

-Maintenace

-Utilities (gas/water)

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Production

What does it do?

-Production Line

-CAD (Computer Aided Design), CAM (Computer Aided Manufacturing)

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ICT SERVICES

WHAT DOES IT DO?

-OBTAINS

-MAINTAINS

-INSTALLING

-MANAGING

HARDWARE, SOFTWARE AND LAN

E-Mail

Advantages: Fast and Can be recieved at the time its opened

Disadvantages: SPAM and Less Human Interaction

Used for sending people e-mails about new products and responding about any queries

INTRANET

-INTERNET: ACCESSED BY ANYONE IN THE WORLD

-INTRANET: ACCESSED BY PEOPLE WITHIN OR PART OF AN ORGANISATION

USED FOR: FINANCIAL INFORMATION AND COMPANY DOCUMENTS

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Human Resources and Adminastration

-Orangise Advertising

-Interviews

-Process References

-Organises Pensions

Input

-Employee Number, NI Number and Hours Worked

Output

-Payslip, P45/60

Process

-multiply hours worked by hours payed, calculates tax and and NI

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Research and Development

What does it do?

-Researches new tech, invest in new tech, raw materials

-CAD: keeps records or products and changes it includes precise measuring and material

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Sales and Marketing

What does it do?

-Responsible for selling products

-Help customer find products, ensure goods on display and take customers payment

Marketing

What does it do?

-Plan future sales, advertise and market research

-Direct: Junk Mail,

E-Commerce: Online Shopping (Done through debit/credit cards transfering funds online, delievred to you door)

Advantages: 24/7, Competitive Pricing, Instant Stock revealed

Disadvantages: Delivrey Charge (Cost and Delay), possibility of Fraud, customer never sees the goods

Input: Staff Number/Name, Order Form, Online

Output: picking list - warehouse and invoice - customer

Proces: Calculate VAT and subtract discounts

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Purchasing

What does it do?

-ordering and paying for goods or services

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Health and Safety at Work Act 1974

What is it?

-Ensures safe working enviroment for the employees and general public

Employers Must:

-Carry out risk asssesments

-Keep a record of the risk assesment

-Keep a record of the measure implamented

Employees Must:

-Take care of own safety as well as other

-Not to interfere or misuse equipment

-Cooperate with employer

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EU Health and Safety Directives

What is it?

-ensures the safety of employees because of the new risks from ICT, e.g. RSI, Screen Radiation and back strain

Covers

-Screens, Keyboard, Work Desk/Chair

Employers Must

-Plan Employees work (allowing breaks), Provide specticals if required, provide health and safety training

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Electronic Communication Act 2000

What is it?

-To facilitate electronic communication and data storage

Electronic Signatures

-this makes it legally binding, no longer does paper need to be printed out for this

Encryption Services

-Sets up register for encryption servies (secret codes)

Advantages

-confidence about encryption services, obtain electronic signatures on documents, no need to print and sign the document

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Computer Misuse Act 1990

What is it?

-Brough in to prevent hacking

Hacking: unauthorised access to computers, act covers viruses

Its illegal to

-gain unauthorised access to computer files, gaining unauthorised access to computers with the intent of commiting further offences,carrying out unauthorised modifacations on computer material

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Copyright Designs and Patent Act 1980

What is it?

-Ensures that the creators of new work that they can control and make money off their product

Computer Software

-You can be the software you can only buy the license, which dictates what you are allowed to do with the software

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Data Protection Act of 1998

What is it?

-Change from paper to computerised records, allowing tranfers to be much more easier and simpler

-The right to have data correct, erased or destroyed

-The right to stop processing if its likely to cause damage or distress

Principles

-data must be collectyed and processed fairly and lawfully

-data must be kept accurate and up to date

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Working From Home

Advantage for the Employee

-reduced travel time, flexibnle hours

Disadvantage for the Employee

-no feedback from supervisor, less human intercation

Advantage for the Employer

-small offices, saving money on bill (heat, light)

Disadvantage for the Employer

-lack of supervision, no much communication

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Working on the move (mobile)

-Advantages

Always Connected, Instant Updates, Flexible Hours

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Training/Re-training & Social Aspects

ICT Skills are now valued in the workplace

Skills: Typing, create/edit documents, build and fix hardware

Social Aspects

-Work more screen based and less social

-Employement security is reduced

-Constant change in innovation

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Supervisions and Responsibilitie

Before

-fixed work hours

-supervisor directly watches staff

-direcly comments on performance

After

-Staff work without supervision

-no immediate feedback

-performance related to pay

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