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CHAPTER 3 NOTES

Standard application software can be used for:

Word Processing

Memo
Reports
Mail Merge
Letter writing

Desktop Publishing

Flyers
Brochures
Invitations
Posters

Spreadsheets

Graphs
Data Modelling
Forecasting

Databases

Data Handling
Sorting
Searching

Other software:

Graphics Packages
Web Page Authoring
Presentations
Personal Information Manager

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Characteristics of applications:

School administrations and teaching systems

Systems used within schools and colleges to assist in administration.

Features:

To store names and addresses of pupils, classes, teachers etc.
To have a unique identification number, UPN (Unique Pupil Number) that follows a pupil
through their school career
To…

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On-line training system

Training is gaining the skills to perform a task; this can take place from home or from an
office.

Features:

Step by step features by which you can go over several times
Ability to go backwards and forwards to redo sections
User can proceed to…

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Customer Records System

Any company that deals with customers' needs to keep records of them. The records need
to include contact details and ordering details.

Features:

Having a unique ID for each customer and order
Storing names and addresses of customers
List of products available
Storing customers payments…

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Macros:

A sequence of instructions applied to a button or short-cut key

Characteristics:

Runs as a single action
Can be attached to an element e.g a button
A macro can call another macro

Advantages:

Instructions are the same every time
Time is saved as one instruction/button press can…

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Wizards:

An automatic creation of preset templates personalised to the user's requirements according to the
settings that were chosen

Characteristics:

Interact with the end user and ask questions
Allow you to go backwards and make changes and see the effect of those changes
Runs an underlying macro/program

Advantages:…

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Design considerations for tailored data-entry screens

Appearance:

Colour: Colours shouldn't clash
Font: Font should be readable but not too large as it needs to fit on the page
White space: Everything should be spread out so there isn't too much white space that you
need to scroll

Organisation:…

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Most used items can be on the top of the list of the menu as it is more common



Templates:

Headings can be set with pre-defined fonts, font sizes and effects.
Can be used in a variety of applications
Can be preset to adapt to a company's style…

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How to import/export files between standard/generic applications with no common format:

1. Data needs to be exported from the first application into a common file format e.g. .csv
2. The common file format is then imported into target application
3. The data in the file is converted into…

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