Writing A Formal Letter

A detailed handout guiding you how to write a formal letter. This is mainly based on the recreative task for Cupcakes & Kalashnikovs studied at A2 Level, although it could aid you for any other formal letter writing as I have simply included additional points in which to feature if it was to be used for the task on the book.

I hope this is handy.

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  • Created by: Elizabeth
  • Created on: 30-06-10 12:20
Preview of Writing A Formal Letter

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A FORMAL LETTER
LAYOUT
Addresses:
YOUR ADDRESS should be on the RIGHT HAND SIDE.
THEIR ADDRESS should be situated on the LEFT HAND SIDE and start BELOW YOUR
ADDRESS.
Date:
This can be located on either the left OR the right hand side of the page, BENEATH
THE ADDRESSES, and above your opening greeting. This should be written in FULL,
for example, Monday 28th June 2010.
Writing format:
You should ALWAYS use paragraphs; just because you are not writing an analytical
essay, it still needs a good sense of structure regardless of whether it is a formal
letter or a more casual piece of writing to a close friend. Allocate a paragraph for
each of your chosen topics or points within the letter.
There should be a clear sentence and paragraph structure. If you can, try and stick
to P.E.E. but make it more brief ­ it is unlikely you will be writing a formal letter to
one of their friends for this task and therefore, the likelihood of you having to
support your topics of writing is high; in order to fully engage your reader, you
must make your points, evidence and explanations precise, valid and coherent.
Use appropriate punctuation; try not to include too many commas and full stops
and show that you understand how to use more dynamic punctuation, such as a
semi-colon. Do not however, avoid full stops and commas at all costs ­ the
examiner won't be able to breathe when it comes to marking and you'll most
definitely lose vital marks!
When ENDING THE LETTER, you should LEAVE A GAP between your CLOSING
STATEMENT (YOURS FAITHFULLY) and the final paragraph. Make sure you follow with
either a signature of the individual you are speaking on behalf of OR their full
name followed by the position in which they are currently at i.e. Chief Executive.
LANGUAGE
Start your letter with `Dear Mr/Miss/Ms/Mrs + name'. IF you DO NOT KNOW their
NAME, address it to `Sir' or `Madam'.
Colloquial language should NOT be included within a formal piece of text.
Contractions should be avoided where possible, for instance, the inclusion of
`don't' instead of `do not' and `can't' instead of `cannot'.
Do not go off on tangents, especially if it is a letter specifically requesting
something, such as a bank loan, etc. Be POLITELY assertive! Remember the
context of the letter. What journalist from Cupcakes and Kalashnikovs is it?
Username:2004184 Page: 1 28/06/2010

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How do they construct their more elevated sentences? Take note of a few
words they often use and include them within your text, although DO NOT copy
out huge chunks ­ this will gain you no marks.
Ensure capitals are used appropriately for nouns that represent names of
places, names of people, pets and teams, etc.
Your letter should end with `yours faithfully' if you DO NOT KNOW the NAME of
the individual you are writing to.…read more

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