Governance Structures and processes

Programme Management-
Describe how you manage inputs into a programme?

By balancing resource across multiple projects via a various tools and plans:

-Programme schedule
-Resource and budget plan
-Clear governance structures and roles

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Programme Management-
What is the overall goal of a programme?

For everyone to be pulling towards one strategic objective.

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Programme Management-
What is the overall outcome of a programme?

For all projects to contribute to a collaborative impact based on the overall programme's objective.

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Programme Management-
What are the key benefits of programme management?

1. The success of the programme is not solely based on one project's outcome.

2. Often able to have a larger overall impact to a community or group.

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Types of organisations

Functional organisations- broken down by specific work functions

Project- broken down by specific projects teams for individual project deliver.

Matrix- a hybrid organisation which structures a project team across the various work functions of the orga

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Types of project management maturity in organisations (5 stage maturity model).

1. Ad hoc- no real structure
2. Basic structure- simple framework in place
3. Formalised- Established and practised
4. Managed- Well established and practised throughout the organisation
5. Optimised- continuous improvement integrated.

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Portfolio Management-
What must portfolio critical success factors do?

Be aligned and synced with the organisation's vision.

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What can portfolio KPI's be used for?

To influence and engage with key stakeholders.

To incentivise and motive employees to deliver and achieve.

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Alignment-
What approach can be taken to ensure decisions are aligned with the organisations vision?

1. Establish clear strategic goals
2. Prioritise programmes and projects to achieve these goals.
3. Instil continuous improvement and keep prioritised projects and programmes under constant review and evaluation.

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Alignment- HR and other Functions
What are the benefits for aligning with HR and similar functions

- Can sometimes influence resource availability for a project or programme.

- Allows you to have a basic understanding of who key contacts from various functions in the organisation.

-Ensures you are aligned with current recruitment policies and proce

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Supportive functions: PMO & IT support-
Name the benefits of these supportive functions

IT- support a project with any IT and technical problems

PMO (project management office)- provides support and structure for the delivery of projects.

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Alignment- Quality Requirements
How can you ensure quality requirements are aligned across an organisation?

1. Set a Quality Policy or Mission Statement for the organisation

2. Use professional standard or guides e.g. ISO's

3. Follow the set standard criteria stated by the organisation.

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Alignment- Finance and Control processes
What are the key benefits for aligning an organisations finance and control processes?

- Consistency and control across all programmes
-Sets clear guidelines on what can and can't be funded
-Established a financial budget for the whole organisation
-Defines compulsory and optional costs for all

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Governance Structures and processes

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