Organisational structure is traditionally represented on a chart, a so called family tree. It's used to show the various departments a d components of the organisation. The organisational structure depicts the structure of the different departments, levels of responsibility of the members of staff like the managers and supervisors. It also shows the communication lines and how information is passed around the business.
Charts illustrate in a graphical manner the organisation of the business in a clear, concise and easy to understand manner.
There are organisation trees that are similar in function to the chart and provide diagrammatic reorientation of the business.
There are also other elements in the structure of the organisation, hierarchies. Spans of control, layers of management.
Organisational structures show hierarchies in the business, and the different departments within the business. It can be beneficial a d detrimental to the business because a structure that is too hierarchical can be rigid and inflexible.
Spans of control show the managers line of control and responsibilities for the team or department. It's essential to know what a manger can reasonably handle efficiently in order to prevent undue difficulties and bad performance of leaders.
Layers of management show that organisations could be very flat or tall in its structure. Whichever method of layers is used must reflect in greater performance of the personnel.
Delegation enables the mangers and leaders of a team to assign specific responsibilities to subordinates and at the same time giving the subordinate the authority to execute the allocated responsibilities.
It involves clear definition of the tasks, strong authority of the leader eh delegates the task to the subordinate, informing colleagues of the specific subordinate authority and responsibility of the subordinate.
Limitations of delegation include sometimes costly as you need to train the person you are delegating to, over delegation or under delegation can lead to serious difficulties. It needs to be balanced. The need to understand that not all tasks can actually be delegated.
The efficient flow of communication leads to high levels of performance and efficiency. With greater levels of hierarchy , the more difficult communication of information becomes.
When deciding on the best form of communication for the business it must be understood that routine and regular instructions and information must be passed within the organisation and hence the most effective way to make this achievable must be chosen.
Job allocation and workloads
Through specific assignments of responsibilities for particular jobs to specific teamed, section of depart to, a business can increase its efficiency.
There is the need to spread the load of wok evenly in an organisational structure. Where it is necessary, additional workers need to be employed in areas which directly enhance the level of sales revenue.
Alternatively moving staff from one department to another, to spread workload evenly, can be employed. However this can cause problems with staff resentment.
It needs to be noted that the range of responsibilities which get allocated to any specific job role will have its effects on the amount of workload involved.
The role of the workforce is carried out by the various employers occupying the job positions in the organisations.The directions are mostly the owners of the company and tend to have some financial stake in the company.
Mangers of the business exit at different levels of the business. The roles they play depend on the capacity and aspect of the business which they mange. Generally these will include nursing employers perform their assigned tasks in an efficient manner. Mangers will provide the resources for the job to be done and monitor performance of employees on their tasks to ensure its in accordance with the desired performance level.
The team leaders takes control of a team of workers to facilitate to success of the team in accomplishing tasks. Their objective includes assisting team members in development efforts, creating an atmosphere for free flow of information and exchange of ideas and implementing business improvements. Supervisors are at the lower tier of the mange net and make up the first line of manage net responsible for work groups. They hid and direct the workers in the performance of work tasks to a satisfactory standard.