Personnel Systems

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The personnel or Human Resources department of a business deals with the recruitment, induction, training and disciplining of employees.
It carries out the necessary procedures when an employee departs, manages holiday, maternity or other special forms of leave and monitors absence.
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The personnel department needs to keep records of a range of data relating to current employees that can include their personal histories, skills, capabilities and salary. Some systems can hold scanned images, such as application forms, car licences.
Appraisals and review dates are also recorded. The recording of all absence, together with the reasons for absence, is necessary both to monitor individuals and highlight difficulties that they might have and to pick up problems in organisations
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Keeping detailed records allows the department to use the ICT system to produce statistics on such things as staff turnover rates or absences (for individuals or departments)
An ICT system can be used to administer and track employee training and development within a business, in terms of the education, qualifications and skills of the employees and in terms of the training courses, books, CDs or web-based learning
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It can also be used to support the administration of training courses organised by the business for its employees
A personnel department will need to register with the Information Commissioner’s Officer (ICO), listing all the categories of data that are to be stored for their various activities.
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Processing personnel records to provide information from managers in different departments for planning purposes, matching employees to tasks, promotion purposes, etc.
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Other cards in this set

Card 2

Front

The personnel department needs to keep records of a range of data relating to current employees that can include their personal histories, skills, capabilities and salary. Some systems can hold scanned images, such as application forms, car licences.

Back

Appraisals and review dates are also recorded. The recording of all absence, together with the reasons for absence, is necessary both to monitor individuals and highlight difficulties that they might have and to pick up problems in organisations

Card 3

Front

Keeping detailed records allows the department to use the ICT system to produce statistics on such things as staff turnover rates or absences (for individuals or departments)

Back

Preview of the front of card 3

Card 4

Front

It can also be used to support the administration of training courses organised by the business for its employees

Back

Preview of the front of card 4

Card 5

Front

Processing personnel records to provide information from managers in different departments for planning purposes, matching employees to tasks, promotion purposes, etc.

Back

Preview of the front of card 5

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