Administration Key Terms

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Administation
The storing, processing, retrieving and spreading of information
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Aim
What it hopes to achieve as a result of its work. Aims cant usually be measured as they are quite general
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Central Processing Unit
The intelligent part of the computer which processes data
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Creditors
People or organisations that are owed money by a business
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Data Controller
A person or organisation that collects/stores information about an individual
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Data Encryption
Coding sensitive data or files using specialist software
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Data Protection Act
Aims to prevent information held by an individual from being misused
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Data Subject
The person about whom the data is being collected
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Data User
An organisation which holds data about individuals
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Ergonomics
The science of designing equipment and working environments so that they are comfortable and safe and they ensure maximum efficiency
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Firewall
Software designed to allow or deny access to people who are attempting to access a system, based on a set of rules
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Flat Organisational Structure
An organisation that has an organisational structure with few or no levels of middle management between staff and executives
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Flexitime
When an employee has a core time during which he/she must be present in the workplace and then can organize the rest of their hours to suit them
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Hacker
A person who uses computers to gain unauthorized access to computer
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Hardware
The physical parts of the computer that are able to touch
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Health and Safety at Work
Employer must ensure the health, safety and welfare of employees
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Hierarchical Organisational Structure
A number of job roles, managers, supervisors and operatives, This is shown in a pyramid
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Hot Desking
When employees do not have their own desk but share work space when it is needed
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Input Devices
Any piece of hardware that allows data to be entered into the computer
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Job Sharing
When two people split the work of a full time job between them
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Mission Statement
A short phrase that is used to describe the purpose of, or reason for the existence of a business
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Non-Routine Tasks
Tasks that are more unpredictable and not done regularly
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Objective
Objectives are targets that a business sets in order to achieve its aims
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Output Device
Pieces of equipment that show the data stored in a computer
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Peripheral
Device used to put information or get information out of a computer
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Plan
Sets of decisions about how to do something in the future
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Primary Data
Data collected for a specific purpose by asking people for the data directly
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Prioritising
Deciding which tasks are more important to the success of the plan
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Profit Maximisation
Achieving the most profit that is possible
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Repetitive Strain Injury
Caused by using the keyboard for too long without breaks
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Routine Tasks
Tasks that are done on a regular basis
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Secondary Data
Data that already exists
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Shareholders
People who invest by buying shares of a business
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Software
Programs installed into the computer
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Stakeholder
A person or group who has an interest in the business
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Storage Device
Pieces of equipment capable of storing electronic data
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Teleconferencing
The use of telephone technology to conduct a meeting between two different people
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Teleworking
Working from home using broadband connections, computers and email
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Video Conferencing
Allows people in different parts of the world to take face to face
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Virus
Software that has been created to damage a computer system
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Other cards in this set

Card 2

Front

What it hopes to achieve as a result of its work. Aims cant usually be measured as they are quite general

Back

Aim

Card 3

Front

The intelligent part of the computer which processes data

Back

Preview of the back of card 3

Card 4

Front

People or organisations that are owed money by a business

Back

Preview of the back of card 4

Card 5

Front

A person or organisation that collects/stores information about an individual

Back

Preview of the back of card 5
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