wizards, templates, macros and styles

notes on wizards, styels, templates and macros with the advantages and disadvantages of using each

HideShow resource information

wizards

  • designed to help non expert users to complete tasks
  • takes usert through all steps to solve a problem such as: writing letters, creating presentations and creating mail merges
  • speeds up basic creation of documents
  • takes user through simple steps and generates documents automatically
1 of 8

wizards- advantages and disadvantages

advantages

  • allow non expert users to create documents
  • ensures important steps aren't missed out
  • user friendly
  • standard formats can be applied such as letter formats

disadvantages

  • if left unedited documents lack validity
  • may not fully meet users needs
  • some prevent users from editing documents making it harder to tailor it to the users needs
2 of 8

templates

  • helps user to create documents such as formal letters which meet certian standard formats
  • predefined for: -characters (font style and size), page formatting (margins, page orientation), text inserts (date/time), graphic inserts (logos, images, positioning)
  • word processors load up with a defualt template
3 of 8

templates- advantages and disadvantages

advantages

  • speeds up time taken to start working a document
  • create documents that need to be created in a particular format
  • allows users to add fine details

disadvantages

  • lack individuality in creation of documents
  • not user friendly if no instructions are provided on how to use templates
4 of 8

macros

  • allow users to carry out repetitive tasks at a click of a button
  • users can record a task beong carried out to a macro, asign a macro to a key combination or button, and use it to perform the task again
  • uses of macros:

-moving to a different part of a a spreadsheet

-running a application

-closing/printing a application

-adding a header/footer

-timestamp a document

-save, print, close a file

5 of 8

macros-advantages and disadvantages

advantages

  • repetitive tasks can be carried out using simple instruction
  • errors can be reduced as macros will only do as they are asked

disadvantages

  • errors can occur if:

-conditions that the macro is running under are different

-macro was recorded wrong

-macro run at the wrong time

  • user needs to know the key combination to run the macro
  • to correct errors users must understand how macros are created
6 of 8

styles

  • control particular aspects of a document
  • for example, in word processed documents users can define a style for all headings of a document
  • allows user to maintain house style
  • when edited all aspects of that style will change in the document
7 of 8

styles- advantages and disadvantages

advantages

  • documents created with consistent house style
  • if different people are working on different aspects of a document then styles allow them to produce consistant looking documents

disadvantages

  • someone has to create the style before the documents start to be produced
8 of 8

Comments

Mr A Gibson

Whilst this contains some non-database terms there are some good concepts here that I find students often lack a grasp off. This set of cards are to the point and very useful.

Similar ICT resources:

See all ICT resources »See all Databases resources »