Topic 11


DTP Software

Desktop Publishing Software is used to produce documents including:

  • Posters
  • Brochures
  • Flyers
  • Booklets

Features of DTP software often make carrying out tasks and creating documents much simpler and much more efficient. 

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Feature of DTP software- Spellchecker

Spellchecker is used to check the spelling of words in a document. It compares words entered with words in a dictionary and highlights words that are spelt incorrectly. It also suggests correct spellings. 

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Feature of DTP software- Online thesaurus

An online thesaurus is used for creative writing. It finds words with similar meanings (synonyms) and is good for when you do not want to use the same word twice in a sentence.

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Feature of DTP software- Mail merge

Mail merge is used to produce personalized letters to lots of different people. It uses a standard letter containing blanks. A data file of the variable information is used (usually containing names and addresses) and inserts the variable data into the blanks in each letter. This saves a lot of time compared to producing the same letters without using mail merge.

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Feature of DTP software- Templates

Rather than create a design from scratch you can use a design that has already been created- a template. Some programs include their own set of designer templates for a variety of documents. 

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Feature of DTP software- Headers and footers

Headers and footers hold information at the top or bottom of a page. They usually contain information such as:

  • Page numbers
  • Today's date
  • The title of the document
  • A company logo (it can be a graphic image) 
  • The author's name
  • The filename (name of the file that is used to hold the document) 
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Feature of DTP software- Pagination

Pagination is the appearance of text on the page and determines when a page finishes and starts.

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Feature of DTP software- Justifying

Justifying is text alignment- to the:



or right

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Feature of DTP software- Font type and size

Font type and size can be changed to suit the document and provide emphasis to certain parts of the document

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Feature of DTP software- Tables

Tables are ideal for organising facts and figures in layout of your choice

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Feature of DTP software- Borders

Borders can be used to emphasise text or create a theme for a document. There are many sample borders that are provided which means you don't have to create your own. 

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Feature of DTP software- Manipulation of graphics

Manipulation of graphics are images that can be manipulated in a number of ways:

  • It can be resized
  • It can be rotated through a certain angle
  • It can be mirror imaged
  • Parts of the image can be cropped
  • Transparency; colour contrast; colour brightness
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Feature of DTP software- Autoshapes

Autoshapes can be accessed from the drawing toolbar and can include: 

  • Lines
  • Connectors
  • Basic shapes
  • Block arrows
  • Flowchart symbols
  • Stars and banners 
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