Reviewing and modifying work and presenting info

Reviewing your work means you and others looking at your work critically with a view to making comments so that you can make improvements if they are needed

• Work accurately by taking steps not to introduce any errors
• Check that what you have produced is the same as that outlined in the inital plan
• Proof read work - makes sense
• Check diagrams - make sure appropriate quality
• Use facilities provided by software - spell checkers and grammar checkers to help eliminate errors
• Check any calculations by performing calculations manually
• Check consistency from one page to another
• Seek the opinions of others

Using drafts:

A draft is a piece of work that is not considered to be the final version. It is a working version and given to others for their comments. Comments are acted upon and changes made. By using drafts you can ensure:

• Work you have produced is 'fit for purpose'
• Meaning is clear
• Work matches inital plan
• Suitable for intended audience

Visual (on screen) presentations - show to audience by projecting on screen

Hard copy - can print out slides and give them to audience

Multi - sensory - incorporate text, sound, images, video - helps people who learn using material in the presentation

Bringing together and organising information

TEXT:

• From websites - remember copyright restrictions. Put material in own words
• From books - okay to quote small amounts if acknowledge author

IMAGES:

• Websites - easy to search for images and then copy and paste into documents
• Scanning - old photographs, maps using a scanner
• Clip art/image collections

SOUNDS:

• Record own - need a microphone
• Use sound clips - obtained from websites or clip art libraries

VIDEO:

• Take own video - takes time
• Can link to a website that contains the video - e.g, Youtube

Presenting information to suit the needs of the audience

Target audience are the people your doucment is aimed at

Must think about:

• What are their needs? Think about what the audience will need from the document
• How much do they know already?
• What is the knowledge of the reader about the subject?

• What level of literacy do they have? Need to be written simply for everyone, make sure only well known words are used, sentence length is kept short, few puctuation marks are used
• How much specialist vocabulary can they handle?
• How interested are they likely to be in the subject?

Make sure designs are suitable to target audience.

Website/presentation aimed at young children:

• Lots of images
• Uncluttered page design
• Very easy navigation
• Lots of bright colours
• No long words or sentences
• Use fun animations such as cartoons

Website/presentation aimed at adults:

• More complex page design
• Longer sentences
• Longer words
• Navigation can be more complex
• Animation and sound used with care
• More subtle colours used

Presenting information sensitive to the needs of a particular audience

DISABILITY CONSIDERATIONS:

People who are visually impaired:

• Having a facility to speak words on the screen
• Facility to zoom in so that the page is magnified
• Increasing font size

• Choosing those font types that are easy to read
• Use contrast between the text and background
• Allowing the user to change the colour scheme

HEARING IMPAIRMENT:

• Using visual warnings rather than sound warnings
• Using typed versions of any speech used
• Using subtitles for any video used

Producing information that is relevant and fit for purpose:

• Information must be relevant/fit for purpose/fit for audience
• Material is readable
• Must make people want to read the document
• Must contain enough detail
• Layout must be consistent
• Design must not be too complex