Flow of Documents - Applied Business

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Purchase Order Form

Purpose: To order goods and services

Completed by: Buyer

What happens: Buyer fills it in and sends to seller

Why must it be accurate: Mistakes mean wrong products are ordered

1 of 4

Delivery Note

Purpose: States what goods have been delivered

Completed by: Seller

What happens: Buyer will check if goods match the delivery note

Why it must be accurate: Buyer may refuse delivery if incorrect

2 of 4

Goods Received Note

Purpose: to record what goods have been delivered

Completed by: Buyer

What happens: Goes to buyer's accounts department

Why it must be accurate: to spot errors on deliveries

3 of 4

Invoice

Purpose: To list products and prices to total amount buyer owes

Completed by: Seller

What happens: sent to customer

Why it must be accurate: so they receive correct payment 

4 of 4

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