Factors affecting the choice of system

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How factors affect the choice of a computer system

The choice of system is affected by: 

  • Cost 
  • Availability
  • User needs
  • Data Security

Choosing a computing device is important because if an unsuitable or too expensive device is chosen the business will not function efficiently or may go out of business altogether.

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Cost and Availability

The cost of purchase and maintenance of a computing device in business has to be considered. 

Businesses often buy computers for users like receptionists and salespeople, with office and communication applications already installed, from suppliers who keep the costs down by supplying them in large quantities.

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User needs

Salespeople and other users who travel and work away from the office use laptops or smartphones for office tasks and communication with other staff and with their employers.

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Security

The security of data stored on a computing device is an important consideration when purchasing and using computers for business.

Users must choose secure passwords.

The chosen device must make it difficult for others to view data shown on the screen when when working in public areas - although users should be advised not to work in public areas at all.

Smaller screens, such as those on smartphones or tablets, are more difficult to read at a distance so making it difficult for others to overlook the user.

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