Many DMS systems are now cloud software applications - accessed through a web browser or mobile application. A mobile application (mobile app) is a software application which is ususally designed to run on smartphones.
The DMS would be stored and accessed through servers at a remote location to the business - the cloud. Changes made to the DMS and files which need to be accessed by users are also stored on these servers.
Employees who work remotely could access and use the DMS and any files/documents they need through a mobile app and the cloud environment.
A DMS can be closed or open.
- A closed DMS means that it is possible for just those people who have the access logins and passwords to have access.
- An open DMS means it can be accessed by anyone who is given the web address.
The access rights to the DMS are granted whether the access is:
- Closed - people would be able to view, add or amend the facilities of the DMS
- Open - people are only allowed to view the DMS.
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