Computers at work

GCSE ICT- Computers at work

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  • Created by: Rachael
  • Created on: 20-06-10 16:23

5 ways to help create a paperless office

e-mail used instead of a written document

presentations can be used and produced using computers

intranet- documents can be made available to staff, documents to be seen by the public can be posted on the website

electronic data interchange (EDI)- organisations can exchange data with another

digital copiers- high-tech photocopiers that you can connect to the computer system

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Benefits and Problems of a paperless office

Benefits:

Paper costs are lower and less storage space is needed

Searching for things should be quicker

Problems:

Cost of installing, operating and maintaining the computer system

Data may be less secure

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Communicating at work

E-mail- used instead of a written document

Fax Machines- scan and digitise pages and transmit information through the phone line to another fax machine that decodes the information and prints it out

Electronic Bulletin Board- electronic equivalent of notice boards

Videoconferencing- have a meeting with someone without actually being there which reduces cost and improves productivity.

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