Collaborative working

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Collaborative working

Collaboration: actively working together

  • involves two or more parties working together
  • working as a team is ideal as able to review each others work and suggest improvements

GROUP PLANS: before starting work on a project group must plan the project by considering deadlines, how work will be reviewed etc. establish milestones

ISSUES:

  • establishing what it is team have to produce
  • deciding on best solution
  • appointing project manager
  • establishing strengths and weaknesses of each memeber of hte team so appropriate work given
  • dividing project into smaller tasks
  • establishing dates for meetings
  • establishing methods by which team members communicate with each other
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Continued

RISKS:

  • costs escalating - using spreadsheet software to track budget
  • completion date being delayed - see effect of delays and what can be done to get back on track
  • loss of work - virus checkers, firewall
  • work produced not being fit for purpose - monitoring and reviewing works regularly

ENSURING CONSISTENCY: ways can be inconsistent

  • layout appears different for each page
  • style of writing can be different
  • words can be spelt differently
  • colour schemes are different for no reason
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Video/teleconferencing

Teleconferencing: communication between two people at remote sites using video and/or video

Videoconferencing: ICT system that allows face-to-face meetings to be conducted without the participiants being in the same room or even the same geographical area

  • allows people to hold a 'virtual' meeting

ADV:

  • less stress as employees do not have to experience delays at airports, accidents, roadworks etc
  • improved family life as less time spent away
  • they do not have to put in long working hours travelling to and from meetings
  • saves money as business does not have to spend money on travelling expenses
  • imrpoves productivity of employees as less time wasted travelling
  • meeting can be called at short notice without too much planning
  • greener as fewer people flying to meetings, cuts CO2 emission
  • less traffic, less stress, less pollution

Workflow: scheduling of independent tasks using a manual or automatic system

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Sharing info and online safety

Sharing files: important to name files carefully, saving using different version names helps avoid losing work called version control.

Transferring files safely: encryption can be used, use of usernames and passwords and firewalls = no hackers

Advantages of teleworking for the individual/employee:

  • no expenses for travelling to work
  • no time wasted commuting
  • you can live wherever you want
  • ideal for disabled people
  • no need to take time off to see to workmen
  • less stress no getting stuck in traffic
  • can fit work around family commitments
  • can sometimes work own hours
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Continued

Disadvantages of teleworking to the employee:

  • employee may feel isolated
  • some employers may pay teleworkers less as there is more competition for jobs
  • boundary between home and work lost
  • other people in the house may keep disturbing you
  • may not be a quiet place in the house to work
  • loss of status for some staff
  • no workmates to go out with
  • home costs such as heating, lighting increase
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