Accounts revision
- Created by: Tiffany Rowles
- Created on: 14-01-20 15:05
Ethical principles
Integrity - being straightforward and honest in all business relationships
Objectivity - not allowing bias and being transparent and fair
Professional competence and due care - maintaining professional knowledge for providing services to employers or clients
Confidentiality - information aquired in business not discussed to third parties exept with permission
Professional behavior - complying with relevant laws and regulations
Sole trader Income statement
Income Statement
Revenue
Opening Inventory
Purchases
Less closing inventory
Cost of Sales
Gross Profit revenue - cost of sales
Less expenses (revenue expenditure)
Profit for the year gross profit - expenses
Sole trader Statement of financial position
Non current assets - Property, Fittings, Machinery (Cost - depreciation = carrying value)
Current assets - Trade recievables, Inventory, Cash or Bank
= Total Assets
Capital - Opening capital + Capital interjection + Profit for the year - Drawings
Current liabilities - Trade payables, Bank overdraft
Non current liabilities - Loan, Mortgages
= Total Capital and Liabilities
Limited company Income statement
Revenue
- Opening Inventory
- Purchases
- Less closing inventory
Cost of Sales
Gross Profit revenue - cost of sales
Less expenses: Distribution, Administration & Sales and marketing
Profit from operations
Finance costs debenture interest, loan interest
Profit before Tax
Tax limited companies must pay tax as a percentage of profits
Profit after Tax
Limited company Statement of changes in equity
Share capital Share premium Retained earnings Total
Balance at start ... ... ... ...
Profit for the year ... ... ... ...
Dividends paid ... ... ... ...
Issue of shares* ... ... ... ...
Revaluaion* ... ... ... ...
Balance at end ... ... ... ...
Retained earnings figure goes into Statement of financial position
*could be included if relevant
Limited company Statement of financial position
Non current assets - (Cost - depreciation = carrying value)
- Two catagories: Intagiable or Property, Plant and equiptment
Current assets - Trade and other recievables, Inventory, Cash or cash equivalents
= Total Assets
Equity - Issued share capital (shares that have been issued at nominal value)
- Capital reserve (non trading profit such as share premium and revaluation)
- Revenue reserve (retained earnings available to be paid as dividends)
Current liabilities - Trade and other payables, tax liability
Non current liabilities - Debentures
= Total Equity and Liabilities
Accounting records with incomplete records
Possibly Available: Possibly Not available:
Cash book Capital at beginning
Banking details and invoices Purchases/Sales for year
Expenses Cash book summary
Record of assets and liabilities Profit for year
Solutions
- opening a trial balance
- constructing a cash/bank account
- control accounts
- accounting equation
- ratios: GP mark-up and margin, inventory turnover, profit in relation to revenue
Ratios for incomplete records
Mark Up: gross profit ÷ cost of sales x 100
Margin: gross profit ÷ revenue x 100
Inventory turnover (in days): average inventory ÷ cost of sales x 365
Inventory turnover (times): cost of sales ÷ average inventory
Profit in relation to revenue: profit before tax ÷ revenue x 100
Sales and Purchases missing figures
Purchases: payments to pays - trade pays @beginning of year + trade pays @end of year
Sales: reciepts from recievables - trade rec @beginning of year + trade rec @end of year
Control Accounts
Sales ledger control account
- Dr: bal b/d, interest charged, sales
- Cr: returns in, discount allowed, irrecoverable debts, contra, bal c/d
Purchase ledger control account
- Dr: returns out, discount recieved, contra, bal c/d
- Cr: bal b/d. interest charged, purchases
Benefits and Limitations of single entry system
Benefits:
- knowledge of double entry not required
- less expensive day-to-day
- time saving
- convinent
- suitable for small businesses
- a cahs based income statement can be prepared
Limitations
- higher cost at year end
- lack of up-to-date management information
- statement of account sent to trade reviecables may not be completely accurate
- dangers of shortfall or theft of cash and inventroy
- there may be a lack of accuracy
- additional costs may be incurred
Step-by-step for preparing financial statements
1. calculate opening capital (statement of affairs)
2. calculate closing cash/bank balance (cash/bank account)
3. calculate credit purchases (purchase ledger control account)
4. calculate credit sales (sales ledger control account)
5. calculate sales (credit sales + cash sales)
6. calculate expenses (expenses account)
7. calculate profit/loss on disposal of NCA (disposals account)
8. income statement (revenue - COS = GP - expenses = PFTY)
9. SOFP (NCA + CA = Net Assets, Capital + PFTY - drawings = closing capital)
Partnership advantages & disadvantages
+
- possibility of increased capital
- individual partners may be specialised
- more cover for illnesses
-
- decisions may take longer
- could be disagreements
- retirement or death could cause disruption
- each partner is liable
Partnership agreement
Usually covers the following:
- division of profits
- partners salaries/comission
- interest on capital and rates
- interest on drawings and rates
- interest on loan (always 5%)
APPROPRIATION ACCOUNT
Profit for the year ....
Add: interest on drawings ....
Less: salary, interest on capital ....
Total ....
Share of profit between partners ....
Capital and Current accounts
Current Account:
- Dr: share of loss, drawings/goods for own use, interest on drawings, bal c/d
- Cr: bal b/d, share of profit, salary/commission, interest on capital
Goodwill and other changes to partnerships
Goodwill - intangable non current ***et without physical form, its value always subject to negotiation
Admission of a new partner - when there is a new partner the goodwill has to be changed...
- 1. Dr: old amount in goodwill account, Cr: partners capital account with old amount (in old PSR)
- 2. Dr: partners capital with new amount (new PSR), Cr: new amount in goodwill account
Retirement of a partner - when someone retires the rest of the goodwill is shared out and also their money from the capital and current accounts has to be paid back which either comes out of the bank account or the retired person may choose to leave some capital as a loan
- 1. Dr: old amount in goodwill account, Cr: partners capital account with old amount (in old PSR)
- 2. Dr: partners capital with new amount (new PSR), Cr: new amount in goodwill account
Revaluation of ***ets
- Increase in value of ***et: Dr: ***et account with increase, Cr: revaluation account with increase
- Reduction in value of ***et: Dr: revaluation account with decrease, Cr: ***et account with decrease
- Increase in provisions: Dr: revaluation account with increase, Cr: provision account with increase
- Decrease in provisions: Dr: provision account with decrease, Cr: revaluation account with decrease
Limited company rules
All limited companys follow the Companies Act 2006. Each company must produce:
- income statement
- statement of financial position
- statement of cash flow
- statement of changes in equity
- notes to financial position (including accounting policies)
- directors report
- auditors report
Directors must under the company law: act within their powers, promote success, excersixe independant judgement, care, skill and diligence, avoid conflicts and not accept benefits.
Reserves
Capital Reserves
- revaluation reserve: when a NCA is revalued upwards
- share premium: issued additional shares at higher amount
Revenue Reserves
reserves generated from trading activities for use in the businesses future
These are not funds to be used whenever, they are represented as an asset
Directors and Auditors report
Directors report
- principal activities of company
- review of company over past year
- likely developments
- directors names adn shareholdings
- proposed dividends
- significant differences between book value and market value
- political and charitable contributions
- actions taken on employee involvement
- policies on: employment of disabled, health & safety at work, payment of suppliers
Auditors report
- states directors responsible for financial statements
- the way the audit was performed
- auditors view of companies financial statements
Issue of shares, bonus issue and rights issue
Issue of shares - the initial shares given out by the business, issued at nominal value
Shares issued at a premium - difference between issue price and nominal value, added on to profitable businesses
Bonus issue - a business issues free shares to existing shareholders out of reserves, no cash flows out of the business
Rights issue - seeking to raise futher finance, offered to existing shareholders at a lower price
Statement of Cash Flows - receipts and payments fl
Operating activities
- profit from ops
- + depreciation for the year
- + loss/- profit on sale of NCA
- - dividend recieved
- + decrease/- increase in inventory, trade rec or trade pays
- - interest/tax paid
Investing activities
- + proceeds from sale of NCA
- - purchase cost of NCA
- + interest/dividends recieved
Financing activities
- + reciepts from increase in share capital and loans
- - repayment of share capital and loans
- - dividends paid
Profit or Loss on sale of NCA
Profit/Loss on sale:
cost price - total depreciation = carrying value ... procceeds from sale - carrying value = profit/loss
Rules:
+ loss to profit from ops or - profit from profit from ops
show the total sales proceeds from sale of NCA
Interpretation of accounting information
The main theme of ratios is:
- profitability
- liquidity
- efficiency
- capital structure
Profitability ratios
Gross profit margin = Gross Profit ÷ Revenue x 100
Gross profit mark up = Gross Profit ÷ Cost of sales
Expenses in relation to revenue = Expenses ÷ revenue x 100
Profit in relation to revenue = Profit before tax ÷ revenue x 100
Return on capital employed (sole trader) = profit before interest ÷ (capital + NCL) x 100
Return on capital employed (limited company) = profit from ops ÷ (capital + NCL) x 100
Liquidity ratios
Current ratio (working capital) = current assets ÷ current liabilities
Liquid capital (acid test/quick ratio) = (current assets - inventory) ÷ current liabilities
Efficiency ratios
Rate of inventory turnover (days) = average inventory ÷ cost of sales x 365
Rate of inventory turnover (times) = cost of sales ÷ average inventory
Trade revievable days = trade reveivables ÷ credit sales x 365
Trade payable days = trade payables ÷ credit purchases x 365
Capital gearing = NCL ÷ (issued share capital + reserves + NCL) x 100
Investor ratios
Dividend yeild = divident per share ÷ market price per share x 100
Earnings per share = profit after tax ÷ number of issed ordinary shares x 100
Dividend cover = profit after interest and tax ÷ ordinary share dividend paid x 100
Price earnings = current market price ÷ earnings per share
Interest cover = profit before interest and tax ÷ interest payable
Limitations of using accounting ratios
- retrospective nature of ratios based on past performances
- differences in accounting policies
- inflation when comparing year to year
- reliance on standards
- other considerations: economic, state of the business, comparing like with like
Cost units and cost centre
A cost unit (a unit of output to which costs can be charged) can be...
- a unit of of production from a factory
- a unit of service (eg gigabyte of internet usage/attendance at a pool)
A cost centre is a section of a business to which the costs are charged
The main types of costing are:
- Absorbtion costing: (calculate profit and inventory valuation) total costs are absorbed among cost units
- Marginal costing: (help with decision making) cost of producing one extra unit of output
- Activity based costing: (indentify reasons for for overheads) overheads are attributed to output on basis of activites
- Standard costing: (calculate costs in advance) pre-determined cost for materials, labour and overheads
Absorbtion costing
Direct materials + directs labour + direct expenses + overdeads = ABSORBTION COST
- absorbtion costing absorbs the total cost of the whole business amongst all of the cost units
- used to calculate profit and inventory valuation for financial statements
Activity based costing
- Activity based costing attributes overheads to output on the basis of activities
- Used to identify reasons whey overheads are incurred for a particular activity
- A cost driver is an activity which causes costs to be incurred depending on what the activity is (if the activity was processing orders that would depend on how many orders there where, if the activity was marketing that would depend on the amount of advertisements)
- A cost pool is a group of overhead coust that are incurred by the same activity
therefore the activity based costing looks like this...
overhead cost + cost pool + cost driver + production = output
Overheads
... cannot be directly identified with each unit of output, they can also be classified by a function under a different heading such as factory expenses/finance costs
Allocation of overheads is charging/attributing to a particular cost centre of overheads that are incurred by that cost centre... When allocating overheads some belong to one cost centre (salary of a person who works in one sector) so they can just be allocated where they belong
Apportionment of overhead is sharing the overhead over cost centres where they relate, each charged with a proportion of overhead cost... A department will recieve the proportion of the rates that are incurred to their department worked out by a basis of apportionment
Overhead absorbtion
Overhead absorption rates
OAR = budgeted overheads ÷ budgeted activty (measured usually by labour or machine hours)
- 1. Cost per labour hour = budgeted overheads ÷ budgeted direct labour hours...
- ...to apply it... Overhead absorbed and charged = direct labour x OAR
- 2. Cost per machine hour = budgeted overheads ÷ budgeted machine hours...
- ...to apply it... Overhead absorbed and charged = machine hours x OAR
Over-absorbtion or uder-absorbtion is the differece between the total amount of overheads absorbed in a given period and the total amount spent on overheads
Standard Costing
Standard costing sets the planned cost for materials (quantity and quality), labour (labour hours required and cost) and overheads (output into expected overheads) in a period of time
Setting Standards:
- Purchasing - determining prices and expected trends of materials
- HR - current wage and salary rates, bonuses and grades of employees
- Management services - determine standard amount of time a task takes
- Production - responsible for production quantities and overheads
1. Set standard cost
2. Compare and calculate variance
3. Analyse and explain reason for variance
4. Take action
Variances
Materials Price variance = actual quantity x (standard price - actual price)
Materials Usage variance = standard price x (standard quantity - actual quantity)
Labour Rate variance = actual labour hours x (standard rate - actual rate)
Labour Efficiency variance = standard rate x (standard hours - actual hours)
Sales Volume variance = (actual quantity - standard quantity) x standard price
Sales Price variance = (actual price - standard price) x actual quantity
the variance will either be adverse (ADV) or favourable (FAV)
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